Club Information

Charter

The objectives of this organization shall be to firmly implant in the youth of the community the ideals of good sportsmanship, honesty, loyalty, courage and reverence so that they may be finer, stronger, and that they will grow to become good clean and healthy-minded citizens and lacrosse players.

The CLC board meeting is held the first Tuesday of every month.  Anyone is welcome to attend.  For meeting details (time and location) please contact the CLC President (found here).


By-Laws

Revised March 2012 (MS Word Format)

Article I:  Name

The name of this organization shall be the “Catonsville Lacrosse Club.”  (CLC)

Article II:  Objective

The objective of this organization shall be to firmly implant in the youth of the community the ideals of good sportsmanship, honesty, loyalty, courage and reverence so that they will grow to become healthy-minded citizens.  The objectives shall be achieved by providing supervised, competitive lacrosse games for boys and girls under the age of 16.  

Article III:  Membership

3.1  A general member is defined as any parent who has a child participating in the boys or girls program.   A general member does not have voting privileges.  A general member can express opinions at monthly BOD meetings, but cannot vote for BOD members unless they qualify as a voting member.   See 3.2 below.

3.2  A voting member is defined as any adult 18 years or over, who is considered an active participant in the CLC and who shares the objectives as outlined in Article II.
Active Participant is defined in the following manner:

  1. Any current Board member of the CLC.
  2. Any head coach who is listed on the current MYLA spring roster and is still actively participating at the end of the season.
  3. Any general member who attends 50% or more board meetings in the past 12 months prior to the annual meeting.
  4. A significant contributor to the program, but does not fit into a category, and is voted by a two thirds vote of the current BOD.

Article IV:  Board of Directors (BOD) and BOD Meetings

4.1  The BOD shall have the full power to manage the operations of the CLC.  This power authorizes the board to set and alter CLC policies and manage the CLC finances, oversee the purchase of needed equipment, prescribe league fees, to discipline directors and members for cause, and take any other action necessary for the financial, physical and social welfare of the CLC.  

4.2  The Governance of the CLC shall be vested in a nine (9) member board of directors  
which include the President, Vice President, Treasurer, Recording Secretary, Boys Program Director, Girls Program Director, Field Director, Equipment Director, and Administrative Director.   

4.3  The BOD shall hold face to face meetings the first Tuesday of each month at a time and location designated by the President.  The recording secretary shall notify each director in writing or email at least three (3) days before the meeting stating the time and location of the meeting.   Five or more directors shall constitute a quorum for the transaction of business.   Meetings shall be open to any CLC general member as defined in Article III.  BOD meetings are to be posted on the CLC website in a designated and visible space.

4.4  The attendance of the President or the Vice President, plus three (3) other Board members (for a total of 5 members) shall constitute a quorum at any meeting.   A majority of those present at these meetings must be in agreement for any motions or changes to be adopted.  In the event that the President is not available to participate in the scheduled meeting noted in 4.3, the Vice President will run the meeting.

4.5  In the event that the President and the Vice President cannot participate in a meeting on the first Tuesday of the month, the President  may change the date of the meeting to accommodate the schedule for another time in that specific month.   The recording secretary shall notify each director in writing or email at least three (3) days prior to the cancellation and include the new date, time and location.   The change of meeting date and time will be noted on the Catonsville Lacrosse Web site in a designated, visible space notifying the general membership of the change at least three (3) days prior to the new date and time.   Rescheduled meetings are subject to the same rules as stated in 4.3, 4.4 and 4.8.

4.6 At all BOD meetings, the President shall open such meeting with the approval of the minutes of the prior BOD meeting.  Followed by a discussion of new business by any member.   Then the President shall ask for a report from the Boys Program Director, Girls Program Director, Treasurer, Field Director, Equipment Director and any other President designated committee Chairperson.

4.7 Special meetings may be called by the President at any time and must be held within ten (10) days of being called.  The secretary shall notify each BOD member in writing or email at least two (2) days before the meeting stating the purpose, public location, time and date.  Special meetings are subject to the same rules as stated in 4.3, 4.4 and 4.8.  

4.8 At all meetings the recording secretary is to take attendance of all participants and minutes of the meeting.   If the recording secretary is not present, the Vice President will take the attendance and minutes.   At the next BOD meeting, the minutes will be voted upon.   Within five (5) days of approval, the minutes will then be placed on the CLC website in a designated, visible space.

4.9 Any elected BOD who fails to attend three or more successive BOD meetings or regularly scheduled general meeting, may be removed from office by two-thirds vote of the entire board.   

4.10  Whenever a vacancy is created, the remaining board members shall select a member to fill this vacancy temporarily until the next election with a two thirds vote.   The vacancy will then be filled at the next regular election.  In the event the office of President becomes vacant, the vacancy shall be filled by the Vice President.

Article V:  Term, Qualification and Election of Directors

5.1 The Board of this organization shall be elected at the Annual Meeting.  The annual meeting of the CLC shall be held in September on a date and public location to be determined by the President.   Notice of the annual meeting shall be provided to all general members at least 30 days prior to such meeting via email and posted to the CLC website in a designated, visible space.    The President shall receive nominations from the floor for each office.  Board members shall be elected by majority vote of voting members present at the Annual Meeting.

5.2  Terms:   The term of the President and Treasurer will be capped at a 4 (four) year consecutive term.

5.3  Any general member (See Article III) of the CLC qualifies for nomination to the BOD.

5.4  At the July meeting of the BOD, the President shall appoint, with a two thirds vote of the board, a nominating committee of not less than three (3) persons, designating one of these individuals as the chair.   Not more than one (1) current BOD shall sit on this committee.   Within seven (7) days after the July BOD meeting, the Administrative Director shall inform the general members of the CLC the members of this committee via email and post on the CLC website and solicit for interested nominees to contact such committee.   At the August meeting of the BOD, the nominating committee shall provide in writing the names of the members who wish to be considered for the BOD.   The Administrative Director shall notify the general CLC membership in writing or email 30 days prior to the September BOD meeting, a list of the nominees.   This will also be posted on the CLC website in a designated, visible space.  

Article VI:  Responsibilities of the BOD

6.1 President

  1. The position of the President shall be one of administration.   He/She shall not concurrently hold the position of head coach.
  2. To supervise and be responsible for the day-to-day overall operation of all activities of the Catonsville Lacrosse Club.
  3. To review and assist in all Catonsville Lacrosse Club Activities.
  4. To set the date for all Executive Board Meetings and to preside and guide all such meetings and discussions with Roberts Rules of Order and established methods as limited by the By-Laws.
  5. To appoint whatever committees and committee-chairpersons necessary to assure that the purposes of the organization are carried out to their fullest extent.
  6. To be an ex-officio member of all special committees.
  7. To appoint such persons or committees as may be necessary to insure the operation of the activities supervised by the Boys Program Director and Girls Program Director.  Such person or committees may include an equipment manager, supervisor of referees, and Supervisor of sponsors.
  8. To meet with the Boys Program Director and Girls Program Director and confer with them regarding rules to be applied to their respective age groups for any Catonsville Lacrosse Club.
  9. The President shall be a voting member of all Catonsville Lacrosse Club committees.

6.2 Vice President

  1. To assume the duties of President in his or her absence.
  2. To assume the duties of the recording secretary in the event of absence of his/her attendance at any BOD or Special meetings.
  3. To attend monthly meetings of the Catonsville Recreation and Parks Council and represent the Catonsville Lacrosse Club.
  4. To do such other acts as the President may require to assist him or her in the discharge of the duties of President.

6.3 Recording Secretary

  1. To be responsible for  the recording of complete minutes and attendance records of all  Catonsville Lacrosse Club Executive Board Meetings and special meetings.  He or she is to keep all records accurately, concerning Catonsville Lacrosse Club activities during his or her term(s).
  2. To notify Executive Board members of each meeting.
  3. To schedule the general meeting location and to communicate with the Administrative Director as such place.
  4. To do such other acts as the President may require to assist him or her in the discharge of the duties of President.

6.4  Boys and Girls Program Director

  1. To supervise and be responsible for the day-to-day operation of the Boys and Girls Program, respectively.
  2. To attend the Executive Board Meetings of the Catonsville Lacrosse Club and vote on any matter presented at such meetings.
  3. To present a report on the particular activity at each regularly scheduled meeting.
  4. To present rules and/or rule changes to the members at a regular meeting at least 30 days prior to the opening day of the activity season.

6.5 Treasurer

  1. To supervise and be responsible for all monies collected and disbursed for the day-to-day operations of the Catonsville Lacrosse Club.
  2. To ensure that all requirements of the Catonsville Recreation and Parks Council pertaining to financial matters are met.
  3. To keep an accurate account of all funds raised and expended and to report on the income and expenses of the Catonsville Lacrosse Activity at the regular monthly Executive Board Meetings.
  4. To coordinate fund-raising activities.

6.6 Field Director

  1. To obtain and coordinate the use of all lacrosse fields necessary for the Boys and Girls Program to operate in an effective manner as determined by the President.
  2. To ensure that all requirements of the Catonsville Recreation and Parks Council pertaining to fields are met.
  3. To ensure all fields are properly lined, mowed and ready for play (including two (2) goals).
  4. To coordinate with any field entity governing fields outside the Catonsville Recreation and Parks Program.

6.7 Equipment Director

  1. To purchase, maintain and coordinate the use of all lacrosse equipment necessary for the Boys and Girls Program to operate in an effective manner, as determined by the President.
  2. The Equipment Director must take a physical inventory of all equipment left over from the previous year and then determine the equipment purchases necessary to operate the program in the current year.
  3. The BOD must submit an equipment budget for the coming season.  Once the budget is approved by the Executive Board, the Equipment Director is authorized to purchase such equipment.  The Equipment Director should make every attempt to procure the equipment at the best price, based on quality, specifications, ease of purchase, continuity with prior purchases, etc.
  4. To maintain adequate records of all equipment issued and to ensure all equipment is properly returned and safeguarded.

6.8  Administrative Director

  1. To coordinate and handle all general mailings and all website postings to Catonsville Lacrosse Club participants.
  2. To coordinate all registrations.
  3. To maintain a database and produce rosters for the girls and boys directors.
  4. To handle any other administrative matters assigned by the President.

ArticleVII:  Appointments to Programs

In recognition of the overall size of the organization and the fact that there is both a Boys and a Girls Program, the Boys Program Director and the Girls Program Director will select volunteers to assist them in running their respective programs that operate under the Catonsville Lacrosse Club banner.

The types of positions that may be considered but not limited by each Director is as follows:

  • MYLA Representative
  • Equipment Coordinator
  • Field Coordinator
  • Communications Coordinator
  • Travel Coordinator
  • Intramural Coordinator
  • Clinic Coordinator
  • Junior Coordinator
  • Midget Coordinator
  • Lightening Coordinator
  • Tyker Coordinator

Article VIII:  Committees

8.1  The President may appoint and assign members to any committee which he or she feels is necessary for the operation of the Catonsville Lacrosse Club.

8.2  All motions and recommendations at committee meetings shall be approved by a majority of committee members.

8.3  The members of the committee shall elect a chairman.  The chairman shall report on the business of the committee at each CLC BOD meeting during the existence of the committee.

Article IX:  Amendments

Anyone  may present an amendment to the By-Laws to the President, who will have the authority to appoint a By-Laws Review Committee to review and report on such amendment to the BOD members by the next scheduled meeting if deemed appropriate by a two thirds vote of the BOD.  The By-Laws may be amended by a two-thirds majority vote of the voting members present at the next scheduled meeting.  A proposed amendment to the By-Laws must be presented to the voting members at least 30 days prior to the meeting at which such amendment is considered for approval.  

Article X:  Activities

10.1  Catonsville Lacrosse Club activities shall be limited to lacrosse and related endeavors and shall be conducted in accordance with the rules of each activity as approved by the members.

10.2  The head coaches of travel teams may only be the head coach for one travel team.

10.3  Baltimore County Department of Recreation and Parks or other governing field authority shall have the authority to determine both the playability of field conditions and availability of fields for play.

10.4  Approved player rules for all activities shall be established and presented in writing or email to all coaches prior to the start of play for the particular activity involved.  It is the responsibility of each head coach to communicate the rules to his/her assistant coaches, parents, and  players, especially any special rules interpretations for that particular team or age group.

10.5 Any participants in any activities must register with the Catonsville Lacrosse Club on prescribed registration forms and pay any fee due, unless waived by the President to participate on any Catonsville Lacrosse Club team.

10.6 Any Catonsville Lacrosse Club sponsored sports activity may be suspended or canceled by a two-thirds (2/3) votes of the Executive Board members of this organization for failure to comply with this organization’s objectives and rules, or if any justifiable and reasonable cause is presented to this organization.

10.7 Any Officer,  coach, or other personnel connected with the Catonsville Lacrosse Club failing to abide by the objectives and rules of this organization shall be removed from that position by a two-thirds (2/3) vote of the BOD.

10.8 All out-of-state travel, and out of state visits must be approved by a 2/3 vote of the BOD.

10.9 The President shall appoint a by-law review committee to review the by-laws every five years.

Article XI:  Financial Policy

11.1  The treasury shall only be used for administrative expenses and the operations of the Catonsville Lacrosse Club.

11.2 Expenditures from the treasury require the prior approval of the President, the Treasurer, and the Director in charge of that particular activity.  No commitments can be made and no expenditures will be reimbursed to an individual without the prior approval of the President, the Treasurer, and the Director of that activity.

11.3  The President of the Catonsville Lacrosse Club is empowered to spend, in an emergency, without prior approval of the other BOD, any amount up to $400.00..  These expenditures must be for the operation of the Catonsville Lacrosse Club.  Receipts and/or documents must be submitted to the Treasurer within 30 days of expenditure.

11.4  The Boys Program Director , the Girls Program Director and the Equipment Director of the Catonsville Lacrosse Club are empowered to spend, in an emergency, without prior approval of the other BOD, any amount up to $250.00.  These expenditures must be for the operation of the Catonsville Lacrosse Club. Receipts and/or documents must be submitted to the Treasurer within 30 days of expenditure.

Article XII:  Application

12.1  This organization shall function as an activity of the Catonsville Recreation and Parks Council.

12.2  Each year this organization shall submit to the Catonsville Recreation and Parks Council a budget to include operation of all activities.

12.3  The Vice President of the Catonsville Lacrosse Club, or a designated representative by the President, will attend Catonsville Recreation and Parks Council meetings as required for full Catonsville Recreation and Parks membership privileges and field allocations.

12.4  Catonsville Lacrosse Club will comply with all rules and regulations of the Catonsville Recreation and Parks Council.